5. Association Records

  • 5.1. Association records shall consist of:
    • 5.1.1 Financial statements
    • 5.1.2 Budget documents
    • 5.1.3 Election documents
    • 5.1.4 Ballots from votes and elections
    • 5.1.5 Minutes from all committees, representative assemblies, executive meetings,
      and general assemblies
    • 5.1.6 Constitution and Policies
    • 5.1.7 Other documents as determined by the executive
  • 5.2. The PSTA will work with STF archives to ensure documented history of the association is collected and preserved.
  • 5.3. Unless otherwise stated in policy or in the constitution, items listed above will be
    preserved on file for five years.
  • 5.4. The president will ensure a historical record of members who have served on the PSTA Executive is maintained.
  • 5.5. Every effort should be made to keep a copy of all records in one location that is not a personal residence.