- 9.1 Committee Chairs
- 9.1.1 All committees of the association shall appoint a chair each year.
- 9.1.2 Duties:
- (1) Contribute to the establishment and maintenance of the committee
- (2) Organize and preside over committee meetings
- (3) Recruit, mentor and support committee members
- (4) Facilitate the review of committee plans, programs and goals
- (5) Liaise between the committee and the local, the school division and the provincial organization
- (6) Maintain communication with the President on the status of the committee
- (7) Prepare required reports or documents on behalf of the committee
- (8) Act as a means of communication for the committee with respect to findings, policy implications and recommendations.
- 9.2 Communications Committee
- 9.2.1 Responsible for any association merchandise.
- 9.2.2 Enhance the profile of the local association.
- (1) Develops a strategic plan to enhance communication internally and externally with the local association and surrounding communities with input from the executive, representative assembly and membership.
- (2) Promotes the local association and enhances the image of the teaching profession.
- 9.3 Local Implementation and Negotiation Committee (LINC)
- 9.3.1 Liaises with the Saskatchewan Teachers’ Federation and other LINCs on matters related to bargaining.
- 9.3.2 Constitutes the grievance committee/board of review with matters arising out of the local agreement.
- 9.3.3 Designates two members to join the President on committees related to the provincial collective agreement.
- 9.3.4 Works with the President in administering the local collective agreement.
- 9.3.5 Nominates a chairperson.
- 9.3.6 The duties of the LINC Chair:
- (1) Has the same role and responsibilities as other committee chairs.
- (2) Maintains regular contact with the local association executive and the provincial organization during negotiations.
- (3) Speaks on behalf of the committee to members and school division officials.
- (4) Maintains relationships with school division officials involved in collective bargaining.
- (5) Assists members in dealing with grievances related to the local collective agreement.
- (6) Works with the president in administration of the local collective agreement.
- (7) Must send a letter to the Educational Relations Board registering the bargaining route selected by the association.
- (8) Must send a letter to the Board Chairman at least 100 days prior to the expiration of the current agreement requesting that negotiations commence.
- 9.4 Past President
- 9.4.1 Will be the member who last held the position of president.
- 9.4.2 Will only be a member of the executive for the first year of a president’s term.
- 9.4.3 May assist the president in facilitating the development and implementation of local policies.
- 9.4.4 May assist the president in facilitating the development and maintenance of local services to members.
- 9.4.5 May assist the president in a mutually agreed upon role or responsibility.
- 9.5 President
- 9.5.1 One president shall be elected by the membership.
- 9.5.2 The president of the local presides over all the functions and activities of the local and exercises authority as the local’s chief officer.
- 9.5.3 Represents the local and speaks on behalf of its members within the STF and the area served by the local.
- 9.5.4 Monitors, communicates to members, and works to further the goals and activities established at the provincial level of the STF.
- 9.5.5 Works to resolve conflict and solve problems with the local.
- 9.5.6 Refers schools and members in need of advice and assistance from STF Senior Administrative Staff.
- 9.5.7 Attends all Local Implementation and Negotiation Committee meetings with the school division.
- 9.5.8 Meets regularly with the Director of Education or designate and other school division staff.
- 9.5.9 Attends meetings of the school division to represent the association.
- 9.5.10 Has initial approval of all minutes of the Representative Assembly and executive meetings. Minutes are sent out to respective members as part of the next meeting package. Amendments are asked for at the next regularly scheduled meeting and are formally approved.
- 9.5.11 Act as a signing authority for the PSTA.
- 9.5.12 Acts as the agent of the local in managing its affairs:
- (1) Organizing and presiding over executive meetings
- (2) Facilitating leadership development within the local.
- (3) Ensuring the effectiveness of local association committees by having the right to call meetings of chairpersons and committees for the purpose of liaison and planning, and shall be ex officio, a member of all committees.
- (4) With the approval of the executive, appoints the secretary and treasurer.
- (5) Establishing and maintaining effective, two-way communication with members.
- (6) Facilitating the development and implementation of local policies.
- (7) Facilitating the development and maintenance of local services to members.
- (8) Develop and create resources for the representative assembly and executive.
- (9) Ensures that the website and documents are maintained.
- (10) Assists in the maintenance of social media accounts.
- 9.6 Professional Development Committee
- 9.6.1 Organizes and plans general assemblies.
- 9.6.2 The chair, two committee members and the President will join the Prairie Spirit School Division committee(s) for consultation and collaboration related to professional development/adult learning in the division.
- 9.6.3 Ensures all provisions related to professional development/adult learning that are contained within the local collective bargaining agreement are implemented.
- 9.7 School Staff Representative
- 9.7.1 Attends and contributes to the Representative Assembly, providing the perspective of the school while acting on behalf of all members of the local by:
- (1) Acquiring information about issues facing the local, sharing it with those in their schools or electorate and seeking feedback from them.
- (2) Reporting on assembly decisions and the reasons for them.
- (3) Arranging for a substitute to attend Representative Assembly meetings from the member’s school/group if unable to attend.
- 9.7.2 Liaises between the school and the local association executive or provincial organization
- 9.7.3 Reports to the school staff on STF meetings, PSTA meetings and local and provincial issues, ensuring that their implications are understood and discussed
- 9.7.4 Gathers and distributes information as requested
- 9.7.5 Links members to supports and services within the STF
- 9.7.6 Conveys information on teacher concerns to the local association and/or the provincial organization.
- 9.7.1 Attends and contributes to the Representative Assembly, providing the perspective of the school while acting on behalf of all members of the local by:
- 9.8 Secretary
- 9.8.1 Maintains and distributes all records of all general meetings and meetings of the representative assembly and the local association executive.
- 9.8.2 Ensures the members of the executive and representative assembly are informed about the business of the local association.
- 9.8.3 Assists the president by carrying out responsibilities as designated as by the president and/or executive.
- 9.9 STF Councillor
- 9.9.1 Attends STF Council meetings and contributes to the work of the STF Council, providing the perspective of the local while acting on behalf of all STF members.
- (1) Informs the Councillor Chair of the need for a substitute at Council meetings if unable to attend.
- 9.9.2 Acts as an agent of the STF within the local:
- (1) Connects members to the STF in matters related to professionalism, benefits and pension, accreditation, STF policies, STF plans and activities, and STF services. Shares information with members regarding educational issues and trends affecting teachers.
- (2) Support the development and implementation of STF plans and policies at the provincial level.
- (3) Informs the STF Executive and Administrative Staff about the needs of local members and developments or issues within the local
- (4) Maintains local relationships, both internal and external, that facilitate influencing and information-gathering on behalf of the STF
- (5) Councillors should not provide advice and guidance to members rather they advise members of and refer them to the various programs, services and resources available at the Federation.
- 9.9.1 Attends STF Council meetings and contributes to the work of the STF Council, providing the perspective of the local while acting on behalf of all STF members.
- 9.10 Treasurer
- 9.10.1 Financial Review
- (1) An individual who is not a member of the local association shall be appointed annually to conduct an audit or review of the financial records of the local association and prepare a financial statement.
- (2) The audit or review shall confirm adherence to the standards provided by Chartered Professional Accountants Canada.
- (3) The audit or review shall be approved at a general assembly meeting open to all members.
- 9.10.2 Renumeration and Expenses
- (1) All expenses require executive approval prior to payment unless the executive designates such approval to another individual.
- (2) Motions involving expenses of $1,000.00 or more shall require a two-thirds majority approval.
- (3) Honoraria and remuneration may be provided to officers or officials through a decision of the representative assembly or general meeting.
- (4) The executive shall reimburse officers and members for expenses incurred on local association business according to rates and policies approved by the representative assembly.
- 9.10.3 Budget
- (1) A committee consisting of the president and treasurer shall prepare a preliminary budget with input from all committees.
- (2) Upon approval of the preliminary budget by the executive, the executive shall set the fees for the following school year.
- (3) At a representative assembly, the treasurer shall present the proposed budget to the assembly for approval or amendment.
- (4) At a general assembly meeting, the treasurer shall present the budget to the members for approval or amendment. If the budget is amended, the executive may adjust the fees to reflect the budgetary change.
- 9.10.4 Signing Authority
- Three officers shall have signing authority. All payments of monies shall require at least two signatures. Individuals shall not sign for payments to themselves.
- 9.10.5 Release Time
- Release time may be provided to officers through a decision of the representative assembly or general meeting. Release time for officers of the local is negotiated with the employing board(s) of education through the LINC committee representing the association.
- 9.10.6 The local association fiscal year shall be from July 1 of the current year to June 30 of the following year.
- 9.10.7 The local association shall establish financial policies that clearly define the administration of, management of expenses, conflicts of interest, payments and other matters, which ensure financial practices are transparent and accountable based on generally accepted accounting principles.
- 9.10.1 Financial Review
- 9.11 Vice President
- 9.11.1 One vice-president shall be elected by the representative assembly.
- 9.11.2 Presides over general meetings of the membership.
- 9.11.3 Act as a signing authority for the PSTA.
- 9.11.4 Assumes the role of president in the event that the president is unable to carry out the responsibilities assigned by:
- (1) Representing the president at meetings.
- (2) Chairing meetings in the president’s absence.
- 9.11.5 Assists the president by carrying out responsibilities designated to the office by the president and/or executive.
- 9.11.6 Collaborates with the professional development committee to organize general assemblies.
Updated: 2025-10-14